Find a venue & arrange insurance
A key action in getting your GIY group up and running is to get a venue for GIY meetings. Typically, GIY meetings take place once a month in a community venue and last for 1 - 2 hours.
A key principle of the GIY network is that the meetings should be free of charge if possible so it’s preferable that you get the venue free of charge.
Try to ensure that the venue is accessible for all with adequate parking.
Check whether you'll have to arrange seating in advance of each meeting
Check if the venue can provide a microphone, screen and projector - these will come in handy!
That’s not always possible but many venues are happy to provide a venue for such a good cause. If you have to pay for the venue, you might need to get donations from people coming to the meeting.
GIY Groups base themselves in libraries, town halls, community centres, hotel meeting rooms, cafes, restaurants, schools and other venues. Where you base your group is not particularly important, as long as the venue is comfortable and provides a nice environment for meetings. You don’t necessarily need facilities, although it’s handy if the venue provides a projector and screen. If teas and coffees are available to buy that makes for a more sociable meeting!
To run a GIY Group, you will need to have insurance that will cover your GIY meetings and any workshops, trips or guest speakers you may have. We have a number of insurance companies that we recommend. You will find all of their information in the downloadable resources section. Each GIY group will be dealt with on a case by case basis, depending on your needs. We suggest talking to whoever is in charge of the venue where you hold your meetings first, they may be able to add your GIY Group to their existing public liability cover. The type of insurance you will need will depend on the activities that you will be providing for your GIY Group. Please make sure to explain all of your activities to your chosen insurance company.
Insurance costs depend on the number of GIY Group members you have and the activities you have in mind. The cost for each group should range from €180 to €300 depending on the above. Having spoken to a number of insurers we estimate the premium at €250 per annum which for even a small group of just 15 people would require a contribution of €17 per annum per person. There could be an option here for some fundraising. There is a downloadable file on ChangeX that have some fundraising ideas for GIY groups.
You will not become an official GIY Group unless you have insurance. You as the coordinator will be liable.
We've also included an insurance waiver that all GIY group coordinators must get all their GIY group members (existing and new GIY Group members). This should be signed and given back to the co-ordinator for that person to officially become a GIY Group member. You can find the waiver and more info on this in the Resources Section