Register to be an area coordinator
Area coordinators play a big role on the ground in our effort to support the at-risk members of our communities. Area Coordinators are the individuals coordinating their local responses; communicating what neighbours need support and delegating tasks to volunteers.
Once registered, we will send you a digital pack full of resources to help you get organised and to keep yourself, the volunteers, and those in need safe
Registering your area will allow volunteers in your neighbourhood to discover the Neighbourhood Network in their area.
Once you’ve registered as an area coordinator, we’ll follow up with a courtesy call to do some verification checks and to make sure you’re all set.
Define your location
When registering, use our interactive map which will be available from Monday 6th April, and define the coverage area you can safely and effectively manage. Make sure you are not doubling up on locations with other area coordinators.
Get nearby volunteers onboard/recruit your team
Spread the word and willing volunteers will join you. If you are part of a PPN network or residents association, you’ll already have a collection of trusted people to call upon. You can invite them to join your Neighbourhood Network here on ChangeX. You’ll then be able to coordinate your efforts online - more on that below.
Knock on your neighbours doors and do a leaflet drop
We find the best way to reach out to neighbours is to knock on doors. You may think that making the trip up the garden path is very time consuming, but it makes a huge difference to the uptake of help. You may want to print out leaflets which can be handy in the case people aren’t home, but remember, people are receiving so much Coronavirus information at the moment; it’s very likely it won’t be noticed.
Task manage and assign volunteers tasks
This involves categorising and assigning volunteers to teams, logging tasks, reporting the completion of tasks, and tracking any gaps. We’ll have a new task-management system launching on Monday 6th April.
You can break up your area into small teams. Having piloted this effort in D8, we have found the ideal team to be three volunteers for every handful of streets/roads. This is to ensure backups are present if volunteers are unavailable.
Area coordinators may find it useful to create a general WhatsApp group for all volunteers in their area, and a separate Whatsapp group for each individual street/road group.
The aim of these Whatsapp groups is to help coordinate and delegate tasks on a collective and individual level - as well as share important updates, tips, and health and safety regulations.