Pop Up Play Space Event
Meeting: July 28 Regina, Sasha, John, Frank, Asya
Location: Prospect Park (exact location TBD, most likely peninsula- next to bathrooms, shade)
Date: 9/17 (back up: 9/18, 10/1) 10am - 3pm
Cardboard City /Lose Giant Parts / Target Age: 5-10 years old Target # participants: 40 kids/ 20 families marketing plan: personal connections and invitations; facebook moms group post, facebook neighborhood group post, facebook box collection on free share group and share info, Toy_Ideas instagram story share about upcoming cool play opportunity and changex initiative, hand written flier on cardboard in ELK coffee shop,
RSVP google form - track interest, communicate with participants pre and follow up post event, connect to yard, changex, lego foundation, other events, etc.
Grant Funds- Use for donation for Recent Refugees (potential ideas: gift cards, school supplies, tickets to NYC cultural attractions, metrocards, etc.)
other ideas: participants bring material donation for refugee support (school supplies, clothes, home appliances)
staff/help- neighborhood teen babysitters - Brooke and friends volunteer, (2-3) + pizza, water
photographer/ documentation- <<<<<< need
materials/supplies: - giant cardboard boxes (collect from neighborhood share group) - water cooler, first aid kit, - wagon- borrow from neighborhood share group - tempera sticks, large paint brushes, kids cardboard knives, cloths, costumes- cardboard name tags- sign in sheet/ leave your info sheet- waiver sign???? - chalk- mark the sidewalk - recycling bags- ways to take away donations ?
DATE of event- arrive 1 hour early to set up, chalk up sidewalk - +1 hour clean up plan
T-1 day - reminder to those registered-see you tomorrow
T-5 day - close registration if at good #, start "waiting list"
T-7 - FB box and materials ask - engage with FB posts, event, etc.
T-14 Create RSVP google form Create facebook event, share in groups,
T-15 Email blurb and info to send out to personal contacts
T-20 Confirm date, time, responsibilities, volunteers, text,
QUESTIONS: - what to do if high demand?
plan for walk ups?